Make sure your photography helps you get selected for an art exhibition!

One of the things the Royal Academy of Arts does extremely well is to provide model instructions on "how to" for its call for entries for the Summer Exhibition (see yesterday's blog post Call for Entries: The RA Summer Exhibition 2026)

One aspect of that relates to the information they now provide for all those who MUST present a digital image of their artwork - which is 

• how an artwork is judged in the first round
• how it appears for sale on the online exhibition on the RA website

If you aspire to being one of those 4,000 artworks which makes it through the first screen sift of digital images then:

• as well as producing a good artwork
• you also MUST produce a good digital image of it!

So this is by way of a reminder of what people need to know.

Various art societies having open exhibitions would do well to take a look!

How to Photograph your Work - by the Royal Academy of Arts 

See How to Photograph Your Work - from the RA website

There is also a video to view - AFTER you have registered on the RA website to submit an artwork.

Key Points included are highlighted below. I've reworded some to make them clearer! 

Plus reordered them into what's really important to know first!

You can also consult relevant pages in the Image Management for Artists section of my Art Business Info for Artists website

• How to photograph art - for Artists - this provides a lot more practical detail and tips than found in this blog post
• How to scan artwork to create a digital image of your art

What you are aiming to produce

Digitising your art for posterity

When I was still making art, I used to be absolutely fastidious about recording its creation digitally - as it progressed and then again at the end and then saving it in different file formats. 

As I got more experienced, I started looking more into the "how to get a good image" and "how to photograph your art"

I was rather overwhelmed by the fact that, back in the 1990s, the first time I engaged a photographer to photograph my art, I ended up in her studio with black cloth everywhere, the lights off and her hand holding one of those clicker things which takes the picture. They were jolly good images! Pity we weren't doing digital then....

Many artists are now very interested in making sure they get good quality images of their artwork either through digital scanning or via digital photography - primarily so they can reproduce their art in different ways for ancillary sales.

Subsequently, I got very interested in collecting information about how to photograph your own art and everything I found at the time ended up on this page How to Photograph Art - for Artists on my Art Business Info for Artists website.   

Which is how I ended up with Case Studies like this......

Many thanks toYanny Petters for the action shot of her husband 
photographing her art outside on a bright but overcast day with no shadows

I'm now a member of the Chelsea Physic Garden Florilegium Society. The Society is currently involved in digitising its archive of botanical illustrations of the plants growing in the Chelsea Physic Garden.

This is the latest post on the CPGFS Instagram Account of the activities of the British Museum imaging department who have been engaged to digitise the @cpgflorilegiumsociety Archive Collection.  

View this post on Instagram

A post shared by Chelsea Physic Garden Florilegium Society (@cpgflorilegiumsociety)

Call for Entries: UKCPS Annual Open International Exhibition 2023

This year's Annual Open Exhibition held by the UK Coloured Pencil Society (UKCPS) will be held online opening on 1st August 2023.

Awards

There are a number of awards

• Best in Show: £500
• Second Best in Show : £250
• Best Pure Colour Pencil (no other media used) : £150
• Pat Heffer Award
• The Colour Pencil Shop Award
• People’s Choice: £100

Terms and Conditions of Entry

The call has gone out for submissions to the exhibition.

The deadline for entries is 15th June 2023.

Who can enter?

Any artist can enter this exhibition if 

• you are living
• aged over 18 years old
• you can be any age and live anywhere in the world. It's not limited to artists living in the UK. 

What can you enter?

You can enter up to five artworks. However, no more than two pictures per artist will be shown, irrespective of how many they enter

The artwork MUST be 

• original (concept, design and execution by the artist) 
• at least 50% colour pencil, 
• demonstrate compositional and drawing skills, 
• demonstrate the ability to use the medium of colour pencil. 
• Entries must not have been shown in any previous UKCPS exhibition.
• Each artwork must have a title

AND

• Each work submitted MUST comprise at least 50% dry colour pencil (i.e. wood-cased, and wax- or oil-based colour pencil, including watercolour pencil if used dry). This definition excludes pastel pencils. 
• The remaining 50% of the work may be in any other medium, including any water or solvent used.

Artwork is ineligible IF any one of the following apply:

• Any image produced by drawing over a digital reproduction. 
• Artwork executed in whole or part under instruction and/or in any teaching or workshop situation. 
• Any work copied from someone else’s photograph(s), even with their permission. 
• Use of an individual’s image without that individual’s permission, in accordance with UK privacy laws. 
• Any work shown in any previous UKCPS exhibition. 

By implication it can be an artwork which you have entered into another open exhibition and it was selected and exhibited. So, for example, this amazing work by Curtis Holder which I recently saw in the SGFA Exhibition at the Mall Galleries could be entered. It's also an example of a mixed media artwork.

copyright Curtis Holder 
Coloured Pencil over acrylic gouache

How to enter

You first need to read the detailed pdf about How to Enter - which is very clear and should answer all your queries.

After that, you can complete the online form (2023 Annual Exhibition) 

You will need images for each artwork entered. These must be

• JPG or PNG files only; 
• min. size 1MB, 
• max size 5MB.

Poorly presented images, especially those that are out of focus, badly lit or pixelated will affect your chances of success. Each entry will be judged on your submitted image(s) alone. It is therefore very important to represent your work as best you can

You can find advice and information for how to take a good photograph of your artwork on my Art Business Info. for Artists website - see How to photograph art - for Artists

Entry fees are as follows

• UKCPS Members: 1st entry free, additional entries £10 each 
• Non-Members: £20 per entry

All fees are non-refundable. Entries are not complete until payment has been received

Selection

The pictures to be exhibited are chosen by an independent selection panel, who will be asked to select works to produce a varied exhibition showing the full range of capabilities of the colour pencil medium. All submitted images will be presented to the selection panel anonymously. No personal data, including name, will be given during the selection. 

How to photograph art

This is about a page for artists which tells you how to photograph your art - on my Art Business Information for Artists website

Its target audience is artists who want to prepare images of their art for:

• their website and social media - to promote their art
• to enter open exhibitions and art competitions
• for exhibition catalogues and other publications
• for presentations and online teaching.
  

I wish I'd completed it a long time ago - but it's finally been published and I'm sure it will continue to be improved over time.

Digital image files are now the standard way images are recorded.
It's ESSENTIAL that artists need to know how to capture a digital file - via photography or scanning,
how to process a digital file and the best ways to backup your inventory of images of your art.

How to photograph your art

How to photograph your art - for artists

You can find it as follows 

• Go to Art Business Info. for Artists
  
• Go to PRACTICE
  
• then Image Management for Artists 
• then Photography of Art for Artists

 

Image Management for Artists

Photography of Art for Artists

On this page about you can find:

• Introduction to how to photograph your art
• BASICS for photographing art
• Image Selection and Preparation
• Guidelines and videos about how to photograph art
• How to photograph behind glass
• ​Checking digital accuracy and correcting colour
• Guidelines on photographing art for major art competitions
• ​Digital File Formats and Image Resolution
• Introduction to professional photography
• Glossary: Digital File Terminology
• Photographing artists - for marketing purposes (to follow)

How to scan art and back up image files

On two other pages in the Image Management section, you can also learn about

• How to scan artwork This section looks at:
• Why scanning is the best alternative to photography
• Different types of scanner 
• DIY: how to scan artwork
• Professional digital imaging services
• Glossary of scanning terminology
• How to backup image files - how to create and store archives of your images